Our designs included a Digital save the Date that emulated a Visa, after which a digital  Travel Pass was sent out after guests replied to the Save the Date, of which guests were divided into several countries, thereby receiving a different country pass. Each guest would have to dress up as their respective country.We built a website with information for guests about what to expect, what to bring with for the weekend, an online form for guests to fill in about how they had met her, and an online gallery of this co-coordinator’ s past parties.

We designed a “Wacky Karla’s Birthday Weekend” Logo, which we engraved on Wine glasses. These glasses contained an attached Menu Passport Pass, which had tear-off Food coupons, which was presented to guests on arrival – along with Mojito and Berry Iced Crushers for which we designed waterproof stickers. This Menu also contained a route flight plan to each station, as well as a welcome note translated in different languages. Each guest also received their tear-off travel ticket.The first station at arrival – The German Station, which had containers and signages indicating Beer and Sausages to start off with!

The Event was thus constructed by dividing the floor plan into different countries, an MC announcing the time of arrival at each country ( as one would experience at an airline terminal), and as guests move around to each country, they would be presented with different snack & drinks pertinent to that culture. This was indicated on the Menu passes with different icons, as well as what to expect at each stop.

Furthermore, Each station contained stickers on shot glasses, flags indicating the name of the snack, stickers on Noodle boxes & wonton cookies, tags with ribbons, Sheets for platters with design details, customized paper cones, printed tissue paper wraps, pizza box stickers – everything had a customized label!

We also designed custom Travel Safety Cards :

Other treats included Photoshopped magazine covers with imposed guest’s faces – for our in-flight magazine entertainment. Mini plastic airplanes were customized for the cake & candy bar, signage was created for bags of “airline good” such as sleeping socks & pillows, lip ice, toothpicks, as well as a laser cut cake topper, a crown in the shape of the Eiffel Tower for the Birthday Girl, printed zoo cookies and Globe Name Badges for each guest attached to each Menu Pass. Bathroom signages were transformed into  “Chicken or Beef” picks, and needless to say – everyone had a magnificent time!

We also designed the Digital Save the Date, as well as the Invitation and Map & Directions :

Toast had the honour of  designing Invitation Reply Forms, Invitations and Pamphlets for Academic Day and the order of the day’s progression. We also had the opportunity to organize the entire event for the glitterati evening – from selecting the Menu’s, to lighting, Flower and Decor, organizing the Bands…we also designed the centerpieces, ordered the orchids for the event and designed the stationery with the Tyger-logo details.

The two bands who showcased their talents : “We set sail” and “St. Saviour”, proved a hit, with the only complaints being that the music should have extended into the later hours of the night – which by then was already 12 o’clock! Lighting was set up the afternoon – candles, a fireplace, paper lanterns, and rice lights to add extra sparkle to the tables.

We also designed custom gift boxes with a aluminum Tygerberg- logo key chain, which served as gifts for the doctors at the event. Even though Archbishop Desmond Tutu , who was invited as an honorary guest, could not attend -we managed to gift 20 portions of food  to the Durbanville Children’s Home. Hellfire Sound also contributed a great deal to the evening by organizing sound – thank you very much!

Toast designed every detail meticulously, including the little Tyger- logo on the menu’s – hidden away in the design. Banners were placed outside to welcome the guests, stating the canape’s : Fig and Camembert on Pecan slices, Springbok Koftas with Fruit Chutney – divine! The table seating was designed so that guest would be welcomed with a glass of champagne, with the guests’ name next to the table number, we also hung table numbers on the orchid centre-pieces so it could easily be spotted.

The gift boxes had a floral detail which was custom designed in order to match the floral invitations, and these refelcted beautifully in the mirrored boxes we used as our centerpieces.

Furthermore, a Photo Booth was organized for the evening – fantastic idea for any event, as guests queued to collect props to have their pictures taken!

The evening was a great success, and we hope to entertain again next year!